Table of Contents
Introduction
What is Stackby?
Ideal for
Integrations
Alternative
key features
Pricing
Why Choose Stackby?
How Does Stackby Work?
Still wrestling with clumsy spreadsheets for your crucial projects? Trying to find the ideal smart database tool that handles complex data without the steep learning curve can feel overwhelming. We all know there has to be a more efficient way to centralize and organize our team’s work.
That’s why I took the plunge and thoroughly tested Stackby. This platform expertly combines the familiar layout of a spreadsheet with the robust, relational power of a full database—all designed to simplify complex data management. If you’re searching for a cost-effective, powerful alternative to Airtable, this Stackby Review 2025 is essential reading.
In this honest and in-depth Stackby Review 2025, I will share my complete experience, covering its standout features (like the column-level API and AI tools), true power, user-friendliness, and overall value. Let’s find out if Stackby is the collaborative, no-code solution your team needs this year. By the end of this Stackby Review 2025, you will have a clear answer.
Get Stackby Review 2025 Appsumo Lifetime Deal
What is Stackby?
Stackby is a no-code work management and database platform that combines the flexibility of spreadsheets with the power of automation. It helps teams organize data, manage projects, track tasks, and create custom workflows without coding.
In our Stackby Review 2025, we explain how Stackby lets you build databases, automate tasks using integrations, and collaborate in real time—all in one simple interface. This Stackby Review 2025 also highlights its ease of use, powerful views (Grid, Kanban, Calendar), and broad template library.
Ideal for
- Perfect for marketing agencies, small businesses, and project managers.
- Suited for small businesses, project managers, and marketing teams.
- Designed for project managers, marketing agencies, and growing businesses.
Integrations
- Connects seamlessly with Slack, Zapier, Microsoft Teams, Make, and Pabbly Connect.
- Compatible with popular tools like Microsoft Teams, Slack, Zapier, Make, and Pabbly Connect.
- Offers integrations with Slack, Zapier, Make, Microsoft Teams, and Pabbly Connect.
Alternative
Airtable
Airtable is a flexible no-code platform that combines spreadsheets and databases. Like Stackby, it allows teams to manage projects, organize data, and automate workflows. Airtable is popular for its ease of use, customizable templates, and integrations.
ClickUp
ClickUp is a project management and productivity tool designed for teams of all sizes. It helps manage tasks, track goals, and collaborate efficiently. Compared to Stackby, ClickUp focuses more on task management and project planning rather than database-style organization.
Monday.com
Monday.com is a work operating system that organizes workflows, projects, and team collaboration in one platform. It’s ideal for teams that need visual dashboards and project tracking. While Stackby offers database and automation features, Monday.com emphasizes project visibility and team coordination.
Here is a of the key features in the Stackby Review 2025:
|
Feature |
Description |
Key Benefit |
|
Column API Connectors |
Connects columns directly to 50+ third-party APIs (e.g., Google Analytics, YouTube, Facebook Ads) to pull real-time data into your stack. |
Enables real-time reporting and automation for marketers/agencies without needing complex middleware. |
|
AI Co-builder & Field Agents |
Uses AI to generate database structures from a simple prompt (Co-builder) and embeds AI models (via user’s OpenAI/Gemini keys) right into columns (Field Agents) for tasks like content generation, summarization, or classification. |
Accelerates setup and embeds sophisticated logic directly into the data workflow. |
|
Project & CRM Features |
Includes granular features like Checklists, Reminders, and Activity Logs on individual records (rows), plus robust features for task dependencies, recurring tasks, and Gantt Charts. |
Offers a deeper feature set for dedicated Project Management and CRM workflows compared to some alternatives. |
|
Advanced Form Builder |
Features include updatable forms, conditional logic, multi-line item support, and theme customization. |
Collects and allows users to update existing data directly via the same form, a high-value feature. |
Stackby AppSumo Lifetime Deal Pricing (2025)Visit Affihub
|
Tier/Code |
Price (One-Time) |
Typical User Limit |
Key Features |
|
1 Code |
$99 (Approx.) |
1 User |
Entry-level rows/storage/automation runs. |
|
2 Codes |
$198 (Approx.) |
2 Users |
Increased limits, more API runs. |
|
3 Codes |
$297 (Approx.) |
3 Users |
Further increased limits. |
|
4 Codes |
$396 (Approx.) |
4 Users |
Significant boost to rows/storage. |
|
5 Codes |
$495 (Approx.) |
5 Users |
Highest limits for this deal, often includes the most rows and automations. |
Key Details of the Lifetime Deal:
Users: Each code typically grants one workspace user. You can stack up to five codes for a total of 5 users per workspace.
Rows/Records: The biggest benefit is the large number of rows (records) you get, which far exceeds the limits of the standard subscription plans for the price.
Automatic API Runs: The LTD generally includes a set amount of Automatic API runs per month, which is essential for utilizing Stackby’s standout feature of real-time data pulling.
Add-ons: Historically, Stackby has offered optional one-time payment add-ons for features like the full Stackby Powerups package (advanced forms, dashboards, etc.) and extra automation runs. These must be purchased while the deal is active.
Why Choose Stackby?
Easy to Use
– Intuitive spreadsheet‑style interface that anyone can learn fast, even without technical skills.
Customizable Workflows
– Build custom stacks, fields, and views to fit your unique project or business needs.
Multiple Views
– Visualize data in grid, Kanban, calendar, gallery, and form views for better planning and tracking.
Automations & Integrations
– Connect with tools like Slack, Zapier, Make, Microsoft Teams, and Pabbly Connect to automate tasks and workflows.
Collaboration Made Simple
– Real‑time teamwork and shared workspaces help teams stay aligned and productive.
Templates Library
– Ready‑to‑use templates jumpstart projects for marketing, CRM, content, events, and more.
Affordable Plans + Free Tier
– Good capabilities even on the free plan, and flexible paid options including lifetime deals on AppSumo.
No Coding Needed
– Perfect for marketers, small business owners, project managers, and teams who want powerful tools without programming.
How Does Stackby Work?
Create a Stack
A Stack is like a smart spreadsheet where you store all your information.
- Add columns for text, numbers, dates, attachments, dropdowns, etc.
- Choose the data structure you need — simple or complex.
Customize Your Views
Stackby lets you view your data in multiple ways:
- Grid View – Classic spreadsheet layout
- Calendar View – See dates and schedules
- Kanban View – Board style for pipelines or tasks
- Gallery View – Visual data cards
- Form View – Collect data via public forms
This makes it easier to visualize and manage work your way.
Use Templates or Build From Scratch
Stackby offers ready‑made templates for CRM, content calendars, marketing tracking, project management, workflows, and more. Or you can build your own from zero.
Connect with Integrations and Automations
You can link Stackby with tools like:
- Slack
- Zapier
- Make
- Microsoft Teams
Pabbly Connect These automate repetitive tasks, import external data, and sync work across apps.
Collaborate with Your Team
Invite members to your workspace, assign roles, leave comments, and edit together in real time. Everyone sees the latest updates.
Analyze and Track Data
Use filters, sorting, and grouping to track progress and visualize data insights.
In Simple Terms
Stackby lets you:
- Store and structure data like a database
- Use flexible views (grid, calendar, kanban)
- Automate tasks and connect apps
- Collaborate with teams in real time
- Build custom workflows without coding
Conclusion
My experience with Stackby has far surpassed my expectations after spending countless hours managing and migrating spreadsheets. In this Stackby Review 2025, the platform stands out by combining familiar spreadsheet functionality with the power of a database. Its seamless integration with over 50 services automates updates that previously required manual effort.
Teams can visualize their workflows in multiple ways, and the collaboration tools close the communication gaps common with regular spreadsheets. Small businesses save time and money, as Stackby effectively replaces three or four separate tools. This Stackby Review 2025 highlights how its Powerups and responsive customer support differentiate it from other platforms. Flexible pricing ensures organizations of all sizes only pay for the features they truly need.
After moving over 100 spreadsheets, I realized Stackby isn’t just another productivity app—it’s a comprehensive workspace solution that scales with your business. According to this Stackby Review 2025, the platform reduces administrative work, enhances data visibility, and keeps teams organized. Anyone looking to streamline operations without complex coding will find Stackby an excellent choice.
Pros
- Easy to use spreadsheet‑style interface
- Flexible views (grid, Kanban, calendar, form)
- No‑code automations & integrations
- Good for teams and collaboration
- Templates for quick setup
Cons
- Limited advanced features vs bigger tools
- Occasional performance issues reported
- Integrations not as extensive as some competitors
- Mobile app less powerful than desktop
FAQ
What is Stackby?
Stackby is a no-code work management platform that combines spreadsheets with database features, allowing teams to organize data, automate workflows, and collaborate in real time.
How does Stackby work?
Users create “Stacks” to store data, customize views (Grid, Kanban, Calendar, Form, Gallery), use templates, and connect apps like Slack, Zapier, and Make for automation.
Who should use Stackby?
Stackby is ideal for marketing agencies, project managers, freelancers, and small businesses looking for a flexible workspace without complex coding.
What integrations does Stackby offer?
Stackby integrates with Slack, Zapier, Make, Microsoft Teams, Pabbly Connect, and over 50 other services to automate workflows and sync data.
How much does Stackby cost?
Stackby has a free plan with essential features and paid plans for larger teams. Lifetime deals are available via AppSumo.
Why choose Stackby over other tools?
According to our Stackby Review 2025, it combines spreadsheet simplicity with database power, offers Powerups, excellent customer support, and flexible pricing.
Can Stackby replace multiple tools?
Yes, Stackby can replace several productivity tools by handling data management, task tracking, project planning, and team collaboration in one platform.
